If your inbox is overflowing with DMARC XML reports, you’re not alone. Many users find themselves overwhelmed by these technical reports and often don’t know what to do with them. In this guide, we’ll explain how to stop receiving DMARC reports directly to your inbox and instead have them managed through EasyDMARC. With our solution, you can keep your inbox clean while still getting valuable insights from your reports.
Why Are You Getting DMARC Reports?
When you set up a DMARC (Domain-based Message Authentication, Reporting, and Conformance) policy, you’re instructing email service providers to send you reports on your domain’s email traffic. These reports are designed to inform you if your domain is being used in potential phishing attempts or unauthorized email activities. However, they come in XML format, which can be difficult to interpret and, over time, can flood your inbox if you’re not prepared.
The Problem: Inboxes Flooded with DMARC Reports
DMARC reports are meant to help you protect your domain, but receiving them directly in your inbox can quickly become overwhelming. These reports can be numerous, especially if your domain sends a large volume of emails. Not only do they clutter your inbox, but they’re also not easily readable without specialized tools to parse the XML data. As a result, many users don’t know what to do with these reports, making it harder to take actionable steps to secure their email domain.
How EasyDMARC Solves This Problem
At EasyDMARC, we offer a solution to stop the influx of DMARC reports in your inbox while still ensuring you have access to the information you need to protect your domain. We provide two ways for users to redirect their DMARC reports to our platform, where we parse and present them in a human-readable format:
- Add a Dynamic CNAME DMARC Record: This is a simple and efficient option. By adding a dynamic CNAME record to your DNS, you can authenticate your domain. Once set up, all DMARC reports will be routed directly to the EasyDMARC portal instead of your inbox. This means you no longer have to sift through XML files on your own. Once Managed DMARC is active the reporting address can be removed from there.
- If you're not using our Managed DMARC solution, which is a CNAME record, and you're using a TXT record, you'll need to access your DNS zone and remove the unnecessary email addresses from the RUA/RUF tags.
- Update the RUA and RUF Tags in Your Existing DMARC Record: If you prefer to keep your existing DMARC setup, you can simply update the RUA (Aggregate Reports) and RUF (Forensic Reports) tags with the EasyDMARC addresses provided. This will ensure that reports are sent directly to our platform instead of your inbox. Once EasyDMARC's reporting address is added to the DNS, you can remove the existing rua and ruf addresses, keeping only EasyDMARC's. This prevents your inbox from being flooded with DMARC XML reports, which will instead be visible in the aggregate reports section.
How It Works
Once you authenticate your domain using either method (you can refer to this configuration article for authenticating your domain either with a dynamic CNAME record or by updating the RUA and RUF addresses):
- Reports are routed to EasyDMARC: Instead of cluttering your inbox, all DMARC reports are sent directly to our platform.
- We parse the XML data: Our system transforms the raw XML reports into easy-to-understand, actionable insights.
- Get valuable analytics: You can view detailed dashboards and reports to monitor your domain’s email performance and detect any potential misuse.
Can I Keep My Existing Email for Reports?
Yes, you can choose to keep your original email addresses for receiving reports if you prefer. However, by adding either the dynamic DMARC CNAME record or updating your RUA and RUF tags, EasyDMARC can start receiving and processing these reports for you. This way, your inbox stays clean, and you still get the full benefit of detailed DMARC analytics without the hassle.
Benefits of Using EasyDMARC for DMARC Reports
- Reduce inbox clutter: Stop the flood of XML reports in your inbox.
- Human-readable insights: Get easy-to-understand reports instead of trying to decipher raw XML data.
- Effortless management: Monitor and analyze your domain’s email activity directly through the EasyDMARC portal.
- Quick setup: Adding the dynamic CNAME record or updating your RUA and RUF tags is simple and fast.
Conclusion
DMARC reports are essential for securing your email domain, but they don’t need to overwhelm your inbox. By using EasyDMARC’s solutions, you can easily redirect these reports to our platform and gain valuable insights without the hassle of sorting through raw XML files. Take control of your DMARC management today by either adding our dynamic CNAME record or updating your existing DMARC records.
With EasyDMARC, you’ll be able to protect your domain while keeping your inbox clutter-free.